Coworking spaces have captured the attention of growing businesses as these ready-to-use plug and play spaces make collaboration and team bonding simpler for these firms without having to worry about operational challenges.
In fact the coworking spaces are proving to be more effective than the traditional office spaces. In this article, let’s learn some more tips for building effective collaboration at work.Let’s get started.
Tips for effective collaboration at work
To maintain the effectiveness of teamwork, we must understand what it takes to hold them together. There are 6 basic components of collaboration. Without them, the team wouldn’t be as effective as expected.
Let’s learn more about these components before we get to the tips.
- The efficiency
One of the ways to gather the team for collaborative work is through the meeting. That’s the only time when the team gathers together for brainstorming. Before the pandemic, it happened in the office conference room and is now conducted online.
Meetings are meant to encourage efficiency in the team. Sometimes it works out great, but sometimes it becomes lengthy and loses its purpose. There’s a way to turn these meetings into efficient teamwork.
Set a clear goal for each team member before scheduling the meeting. Make sure each person participates actively in it. You can create a team chat for this purpose.
- Building trust
The team has to trust each other to work together towards common goals. Effective collaboration at work requires the team to be trustworthy. If they lack confidence in one another, it will be difficult to maintain the workflow. The team would be scattered.
You need to build trust among the team members to have better collaboration. You can try simple tricks like giving and receiving honest feedback, organizing fun team activities, and giving them small goals to achieve together.
- Empathetic environment
In every organization, some team members consider themselves more hardworking than others. They start to behave differently from other employees. This creates an imbalance in teamwork. That’s why it is essential to encourage empathy among the employees.
The empathetic environment at work can boost the feeling of teamwork. It creates a better collaboration between the teams working towards the same goal.
This empathy starts with the manager of the team. You must know each member of your team and their background to connect more deeply with them. It will help you understand their working style and make it easier for you to manage them.
- Optimism
To build effective collaboration in the team, it is necessary to maintain positive thoughts. You can’t win every time. There are moments when you lose by a small, silly mistake. It can be anyone from the team. Instead of dreading that mistake and the person, the team leader should encourage them to move forward.
Try to face the new project with a fresh attitude. We must remember the mistake and not repeat it. At the same time, we shouldn’t demotivate the team because of it. Being optimistic about the next project helps in building greater relations among the team.
- Clarity
The team delivers the best results when they know what they need to do. The clarity makes it easier to manage the team. You can notice this clarity in the outcome of the teamwork. This encourages the employees to form an effective collaboration with each other.
The agenda for the project must be clear to every person on the team. They should be aware of their responsibility and role in the project. This clarity is very necessary to achieve the perfect results.
- The sense of responsibility
The team needs to have this sense to understand how their action affects the project. The team should have access to the project’s schedule and tasks. This will give them a thorough idea about their contribution. Once you understand what needs to be done, you feel responsible for delivering what’s expected. This sense of responsibility can build effective collaboration among the team.
These are the essential components of collaboration at work. You can just focus on these components to maintain practical cooperation. Here are 6 easy tips to help you create a coworking space with the most effectively collaborated team.
Now let’s look at the 6 tips for effective collaboration at work
Encourage Teamwork
The collaborative workspaces work efficiently for managing teams. It helps you to build effective teamwork and employee management. You can encourage teamwork by organizing fun team activities like a day out, team dinner, workshop, pup quiz contest, and festival parties.
It helps make the relationships between colleagues stronger and fosters greater teamwork. You have to organize such events considering the team’s work schedule so it doesn’t disturb the workflow.
Design Your Workspace
The cubical work culture is long gone. Employees prefer more interesting workspaces. The coworking spaces provide such ambiance, so they are preferred more than traditional offices.
People invest more in the work when the desk is designed precisely as they want. You can’t decorate each desk personally for each employee; that will take more time. Instead, let the employees decorate their desks. Organize an activity for this. It will be fun activity resulting in stronger relationships among the team.
Talk
Communication can resolve most problems. It is necessary that your team feels comfortable talking to you about the issues they are facing daily. Talking can improve your relationship with your team. To form an effective collaboration at work, you must communicate daily with each team member.
The team leader and HR need to be aware of the team’s activities. They should be aware of the work progress and where the team is lagging. You can even resolve these issues by just talking to the members. A collaborative workspace will fail if your organization lacks communication.
Don’t Hide
This can be counted as a lack of communication, but it is done on purpose. To build trust between your team, you need to provide them with the necessary information they need to know. You need to make them feel comfortable asking questions to you.
Forbes magazine has recommended organizations follow the four ‘P’ formula. They are portions, packaging, placement, and point-in-time. You need to tell them the exact portion of the information they need to know. Package the information in an easy-to-digest format.
Place the information where they can see it clearly. It can be on boards or in emails. Always deliver the information in the morning. This is the time when the employees are most attentive.
Brainstorming
This is a necessary activity that brings the team together. Most employees don’t participate in it because of the fear of judgment. It can prevent some of the best ideas from even being discussed. You must cultivate a judgment-free work culture to encourage your employees to participate in the team activities like brainstorming.
Don’t put too many guidelines over the ideas. Let them be spontaneous. They can be irrelevant, strange, or ambitious. Welcome each idea with the same attitude and provide creative freedom to the team.
Use Technology
There are different tools available to help with building an effectively collaborating workspace. You can invest in such tools to reach your teams virtually and form better relationships. Having the right technology in place can save time and energy. You can invest it to be more productive and run the collaborative team efficiently.
The cloud-based software is the perfect choice for managing teams remotely. You can use RingCentral, Asana, Trello, and Google Workspace to schedule and oversee the activities of the team. You can even monitor their work using these software tools.
Key takeaways
- The tips for effective collaboration at work begin with understanding the employee’s needs. You need to find the loopholes in your current workflow to know where you need to work more.
- There are collaborative coworking spaces where you can gather the team in a more productive ambiance.
- You can start implementing the above-mentioned tips in your workspace easily.
We hope you find this information helpful. Write us your comments.
FAQs
Q1. What is effective collaboration in a workspace?
Answer: Effective collaboration is about energizing, rewarding, and empowering the employees.
Q2. What are the three important skills for effective collaboration?
Answer: Trust, tolerance, and self-awareness are the three important skills for effective collaboration.
Q3. What is the goal for collaboration?
Answer: Increase in productivity is the main goal of effective collaboration.
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